Taming Email - Batching Emails Is Good For Productivity
My tendency is to want to get things out of the way as they come up…. emails especially. An email sitting there unanswered is like a ringing phone.
Hoping to maintain (often regain) control over my inbox, I just want to deal with it, tick it off the list and move on.
The trouble is it’s not always so easy or so quick. As you know, work related emails often generate other tasks which take you away from what you were doing.
Checking Emails Too Often Is Counterproductive
Research shows that when you check emails, it takes a few minutes to refocus and get back into the task you were doing before the email…. not good for focus or productivity.
Are all those emails really so urgent they have to be dealt with the moment they come into your inbox?
Batching Emails Could Include -
- Only check emails two or three times per day (easier said than done)
- It’s less tempting to check too often if you set up rules for emails. Then only a limited number (including clients you are currently working with) come into your inbox. The rest go straight to folders to be read later
- Attend to emails on the same topic in a batch e.g. all orders, all bills, all customer enquiries etc.
Checking Too Often vs Not Checking At All - A Fine Balance
If you decide to check emails 3 times per day, stick to it. Checking emails too often is not productive, but going to the other extreme, and not getting to them at all by the end of the day, is not good for your business either.
This is easily done, if you get caught up in other tasks.
Do you have tips for batching emails, or for taming the email overload?
© Image courtesy of Yvonne Russell at Grow Your Writing Business.comTags: , batching emails, Productivity, taming email, taming email overload